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Free Shift Schedule Template

Download a customizable Excel or Google Sheets template for your team size. Built around real hospitality operations — not generic HR spreadsheets.

48,000+ downloads
4.7/5 rating
Updated March 2026

Choose Your Template

Weekly for 5–15 Staff

One page per week, rows for up to 15 staff, auto-calculated daily and weekly totals.

XLSX
Google Sheets

Weekly for 16–50 Staff

Multi-tab layout by department. Handles up to 50 staff across 4 departments.

XLSX
Google Sheets

Monthly for 5–15 Staff

Full calendar month view with shift codes. Color-coded by shift type.

XLSX
Google Sheets

Bi-Weekly Rotating Shifts

A/B rotation schedule across two weeks. Ideal for teams running morning/afternoon/night cycles.

XLSX
Google Sheets (Coming Soon)

Download Your Free Template

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What's Included in the Template

Auto-calculate total hoursDaily and weekly hour totals update automatically as you fill in times.
Color-coded shift typesMorning, afternoon, and night shifts in distinct colors for at-a-glance reading.
Department filter tabSeparate tabs per department so managers only see their section.
Leave tracking columnMark annual leave, sick days, and unpaid leave with standard codes.
Overtime counterHighlights cells where a staff member exceeds 45 hours for the week.
Staff roster tabA separate tab to store staff names, roles, hourly rates, and contact info.
Printable viewPre-set print margins so the schedule fits on an A4 page in landscape mode.

When You're Ready for More Than a Template

Templates are a great start. Here's what proShift adds on top.

FEATURE
Free Template
proShift
Scheduling interface
Manual spreadsheet
Drag-and-drop grid
Real-time coverage view
Staff mobile app
Auto labor law checks
Push notifications to staff
Shift swap management
Leave request workflow
Payroll export
Manual
Overtime alerts
Manual
Multi-device access
Single file
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